Finance and Admin Assistant VACANCY at IDEP - GreenHand Field School

Position: Finance and Admin Assistant Department: Aceh Recovery Program
Location: Banda Aceh, Indonesia Reports to: Finance and Admin Officer
Banda Office
Start date: ASAP Duration: 1 year

Yayasan IDEP is a local Indonesian NGO, which specializes in the
development of curricula media, and practical programs that educate
and empower local communities in sustainable development, including
disaster management. More details about IDEP programs can be found on
the organization' s website: www.idepfoundation.

org

Job summary

Aceh Finance & Admin Assistant is responsible for assist Finance &
Admin Officer to report bank, record petty cash, ticketing,
correspondence, inventory record & Invoices.

Duties and Responsibilities of the position include
1. Accounting and finance
1.1. Assist Finance & Admin Officer to ensure transparent and
accountable preparation of all financial statements.
1.2. Assist Finance & Admin Officer to ensure accurate and timely
preparation of payrolls, maintenance of payroll accounts and
payment of payroll taxes and related liabilities.
1.3. Assist Finance & Admin Officer to processing of accounts
payable and receivable including implementing effective
monitoring, verification and coding procedures to ensure
accuracy.
1.4. Assist Finance & Admin Officer to accounting functions such as
journal entries, account reconciliations, special reports,
contributions, etc.
1.5. Assist Finance & Admin Officer to insures that accurate
records and comprehensive files are kept of all financial
transactions of the programs, including regular backups of all
data stored both on and off site of the program's office and
IDEP headquarters according to donor's requirement.

2. Administration
2.1. Assist Finance & Admin Officer to participate in and assist
with documenting team planning meetings, workshops, and
trainings.
2.2. Assist Finance & Admin Officer to Support administrative
procedures, payment processing, record keeping, and reporting.

3. IDEP Facilities
3.1. Develop and maintain Banda Aceh office facilities needs for
the professional, smooth and efficient running of the
organization.
3.2. Insure that Banda Aceh office environment is up kept, clean,
interesting, informative, and represents the organization's

mission and vision.
3.3. Insure that GFS's facilities and storage systems meet the
requirements of all existing and incoming team members.
3.4. Assist Finance & Admin Officer to coordinate the assets
inventory, costing, purchasing, maintenance and repair of
furniture, work tool, including telephones, office tools and
other needs.
4. Other
4.1. Assist Finance & Admin Officer to Support the Administration
Department at IDEP as a whole, and conduct any lawful duties
including data gathering, analysis and reporting.

Requirements
1. Minimum Diploma degree, preferably in a related field.
2. A very high level of confidentiality and good judgment regarding
the work within human resources and administration.
3. Experience as a Assistant Finance / Administration officer,
preferably in the non–profit sector.
4. Ability to develop and negotiate solutions in the field job.
5. Team player with excellent communication skills.
6. Willing and able to manage a high volume of complex work.
7. Computer skills (in English and Indonesian). Proficiency in MS
Excel & Word.

Please send only your application letter and CV, quoting the job code
on the subject of your email, to yurika@gfs.idepfoundation.org no
later than 29 February 2008
Only shortlisted candidate will be notified. We will process the
application on day to day basis and Interview can be held before the
closing date.