CALGAP Vacant Position: Grand Accountant

Title : Grants Accountant
Period : February 2008 – December 2008
Location : Banda Aceh

Purpose of Assignment
To provide technical assistance and support to Program in the financial administration of the implementation of two funding mechanisms: the Local Government Procurement Facility (LGPF) and the Community Support Facility (CSF)

Background
The Canada/Aceh Local Government Assistance Program is an initiative of the Federation of Canadian Municipalities (FCM) supported by the Canadian International Development Agency (CIDA) and currently extending until March 31 2009.
CALGAP’s goal is to support national post-tsunami rehabilitation and reconstruction efforts in Aceh and to create an enabling environment for peace building by increasing local government capacities and through the promotion of good intergovernmental relations. CALGAP’s purpose is to improve local governance (operations management, service delivery and strengthened participatory mechanisms) in three local governments - the City of Banda Aceh and the Districts of Pidie and Aceh Jaya - that were affected by the tsunami in Aceh through technical assistance provided by Canadian municipal practitioners
LGPF is a 2 million dollar Canadian funding mechanism under CALGAP that aim at supporting post-tsunami rehabilitation and reconstruction efforts in Aceh by increasing local government capacities and trough the promotion of good intergovernmental relations. LGPF is funded jointly by the Canadian International Development Agency (CIDA) and Canadian municipalities.

CSF is a half-million dollar Canadian funding mechanism under CALGAP and targeting the community level in the municipality of Banda Aceh and the districts of Pidie and Aceh Jaya. The CSF is designed to enhance linkages between community groups and local government as well as to assist local community groups in improving the quality of live in their constituencies.

Objective
Grants Accountant will responsible to ensure the transparent and accountable utilization of financial resources provided by the Program, conformity of sub-grantee’s reporting tools with CALGAP‘s requirements and stringent compliance with CIDA and FCM administration requirements.

Scope of Works
§ Conduct a preliminary review of grant applicants financial and administrative system and, if and when required, make recommendation to enhance their transparency and accountability.
§ Conduct a compliance review of payment and procurement process based on established rules and frameworks before disbursement is made to sub-grantees.
§ Ensuring required documents and approvals are completed before disbursements are made to sub-grantees.
§ Review existing procedures and make recommendation for relevant changes.
§ Providing guidance to sub-grantees on financial reporting requirements, ensures that their financial reports and supporting documents are ready to be audited and maintain communication with sub-grantee’s finance and administration focal person.
§ Coordinates with CALGAP’s CSF persons and sub-grantee’s finance and administration focal person to ensure the documents of financial transaction are well maintained and submitted in timely manner.
§ Assist sub-grantees to establish their bookkeeping, internal control, budgeting and procurement system
§ Assists sub-grantees in compiling and preparing their financial reports before submitted to the Program.
§ Maintain and update the grants disbursement tracking tool.
§ Compiling reports on the financial status of LGPF and CSF implementation as requested by the Program
§ Perform related duties as required.

Qualification:
§ Post secondary education in accounting, finance or equivalent.
§ Minimum 2 year experience in the same field or working in a finance-community- related works.
§ Familiarity with internal controls procedures, bookkeeping, procurement and budgeting.
§ Able to work independently
§ Good command of English and Bahasa Indonesia.
§ Very good command of MS-Office

Please send your resume with a covering letter containing briefly explanation how your experience is relevant to this position, by email to fcm@fcmindonesia. org and/or copy to budi.kurnia@ fcmindonesia. org. Please do not attach any other document outside of resume and covering letter.

Applications must be received by FCM CALGAP no later than 5:00 p.m on Wednesday 13, 2008.
Only short-listed candidates will be contacted for interview