URGENT : Vacancy in NDI - Chief Accountant

National Democratic Institute for International Affairs (NDI) is a non-governmental organization based in Washington, DC with a mission to strengthen democracy worldwide. We are looking for a Chief Accountant, based in Jakarta. The Chief Accountant will have day to day responsibility for all accounting matters within the organization. He/ she will report to the Operations and Finance Manager. The accountant will manage all incoming and outgoing financial transactions in the office and ensure that all US AID, World Bank and NDI financial reporting policies are followed.

Specifically, the Chief Accountant's job will include the following tasks:

1. Process all financial transactions
a. Review the local staff monthly salary payments and travel allowance.
b. Review NDI payments for compliance with NDI regulations.
c. Coordinate with the Operations & Finance Mgr to ensure that programming costs reflect program budgets
d. Post, or supervise the posting of, approved transactions to the
"Quicken" accounting systems for NDI projects and for the WB PBET Project.

2. Report on Status of Accounts
a. Ensure that all documentation for each financial transaction is
available and complies with US AID and NDI regulations
b. Prepare, or cause to be prepared, the Monthly Financial report
i. Generate and review Quicken reports for monthly activities by project and program
ii. Prepare a monthly bank reconciliations for NDI and PBET
iii. Assist the Operations and Finance Manager to review and calculate the remaining budget
(pipeline) for expenditure on each program conducted by the NDI Jakarta
Office
iv. Supervise the collation of reports and supporting documentation to be sent to Washington.
c. Working with the Operations and Finance Manager the Chief Accountant will prepare quarterly reports for the PBET project.
d. The Chief Accountant will prepare audit schedules to support the annual PBET audit.

3. Manage financial administrative support systems
a. Review the monthly time sheets of national staff
b. Supervise the maintenance of records for staff compensatory, sick and holiday leave
c. Assist expatriate staff with their monthly corporate credit card reconciliation and submit to NDI-DC (if applicable)
d. Brief new staff or sub contactors on accounting issues and procedures
e. Supervise the reconciliation all Travel Advances on a monthly basis.
f. Support the administration of sub grants by providing training in accounting procedures to sub grantees and monitoring accounting reports from sub grantees.
g. The Chief Accountant will ensure that records are maintained to support the annual PBET audit.

4. Budget review

a. The Chief Accountant will prepare a monthly budget estimation for the draw down of funds from NDI DC and coordinate with NDI DC to ensure adequate funds are available to meet financial commitments,
b. The Chief Accountant shall assist to prepare PBET cash forecasts.
c. The Chief Accountant shall assist the Operations and Finance Manager to review each program budget for NDI events,
d. Review the NDI monthly Job Cost financial report to check and confirm any expenses recorded against NDI Jakarta are not from any other NDI office.

5. Other duties
a. The Chief Accountant will support NDI staff in the field where there is a requirement for accounting support.

Requirements:

1. MUST have at least 4 years experience as an accountant. Working experience in international NGOs/ donor agency is preferred
2. Minimal S1 degree in Accounting
3. Familiarity with USAID/ World Bank procedures, internal controls procedures, bookkeeping, procurement and budgeting
4. Excellent English communication skills (oral and written)
5. Strong problem solving, interpersonal, and negotiation skills
6. Computer literate, especially in MS Office application, Quicken, and Quick Book, etc

Send your applications via e-mail to wayne_m@ndi. or.id not later than Friday, 15 February 2008. Only short listed candidate who will be invited for an interview (on February 18-19, 2008).